Camp Procedures & Policies

Virtual Camp Changes and Refund policy

Schedule changes:

All changes to your registration must be requested at least 14 days  before the beginning of the specific camp and are subject to space availability. 

If less than 15 days - $50 processing fee will be charged, and an Art tool box may not be delivered in time. . 


Withdrawals must be requested no later that 14 days before the beginning of the specific camp. No refund or credit will be issued after the deadline. 

  • Option A: Withdrawal with tuition credit: 100% tuition will be retained as credit for future payment for Camp 2021 or other youth and family programs. No processing fee is charged. 
  • Option B: Withdrawal with tuition refund: 100% tuition minus 20% processing fee will be  applied to your card or sent to you as check by mail. Allow 6-8 weeks processing time. 

No refunds will be granted for cancellation less than 14 days before the beginning of the respective camp.

  • Refunds will not be granted for scheduling conflicts or no-shows.
  • Refunds will not be granted to campers who leave or do not attend the camp by their own choice.


  • If your camper is in a camp with a waiting list and another camper can take their seat, a refund may be possible.
  • Campers may transfer to an alternate camp session, if space permits, without penalty if the switch is made before the first day of camp.
  • Campers who become ill for two or more consecutive days may request consideration for a prorated refund for that week of camp (a doctor’s certification may be requested).
  • Refunds may be granted for reasons of sudden death, illness or injury to a parent or guardian (a doctor’s certification may be requested).     

To request schedule a change or withdraw from camp please email

In the event that a camp is under-enrolled or canceled by PAFA, you will be notified by phone and/ or email and may choose to transfer into another camp or receive a full tuition credit or refund. Early registration helps prevent camp cancellation!


Behavioral Expectations for Campers

To ensure a positive, productive and enjoyable camp experience for all participants, it is important that all campers and parents/guardians adhere to the rules, which include online behaviors for students and privacy guidelines for parents. 

  • Always be respectful and courteous to other campers and staff during camp virtual sessions. Inappropriate, offensive or threatening comments; misrepresentation of identity during Google Meet virtual check-in sessions will not be tolerated.
  • Campers must use the email account provided at the registration to log into a Zoom and Canvas
  • Login credentials and camp meeting IDs must not be shared. Sharing of login information violates other campers’ and teachers’ rights to confidentiality, and could allow camp participation by unauthorized persons and/or lead to disruptive behaviors that detract from a productive and positive camp environment.
  • Students who are disruptive and/or “trespass” Zoom virtual sessions will receive appropriate consequences in accordance with the Discipline/Behavior Policy bellow. Consequences may result in temporary or permanent loss of technology access, which would prevent the student from participating inZoom virtual sessions. Campers receiving this consequence would have assignments provided to the campers’ parent/guardian.

Discipline/Behavior Policy

Camp staff is trained to model and enforce age-appropriate behavior guidelines and reflective communication.  We encourage self-control, self-direction, responsibility and cooperation.  We will do our best to provide behavioral support to any camper demonstrating a need or disrupting a camp. Open communication between guardians and camp is considered key in terms of effective discipline.  

 If the child’s behavior is extremely disruptive and/or harmful to themselves or others, a parent may be asked to remove the child from camp for the remainder of the day.  The Pennsylvania Academy of the Fine Arts reserves the right to ask a disruptive camper to withdraw from camp and if such a situation occurs, will refund payment for the remaining days of the camp.


Art camp may get messy! Please dress appropriately.  Staff will make every effort to keep campers neat and clean, but campers should wear clothing that can get dirty. 


Online Communication and Privacy Guidelines

To maintain a positive, productive learning environment and assure confidentiality for campers and teachers during distance learning, all parents/guardians are asked to follow the following privacy guidelines.

Zoom Communication

  • Zoom  virtual sessions are designed for campers. To prevent disruptions to the camp environment, parents/guardians should not actively participate in the sessions, although parents/guardians may assist their child with technology and/or remain nearby.
  • Do not video record, audio record, photograph, live stream, or transmit in any other way any part of a Zoomt virtual session, including not posting on any social media platform.
  • Any confidential or personally identifiable information related to campers participating during camp virtual sessions  should not be collected, discussed or shared.
  • Parents/guardians should not engage with campers during Zoom sessions. If you need to speak with your child during a check-in session, first mute your child’s microphone.
  • If a parent/guardian has a question, please email

General Online Privacy Guidelines 

  • During camp children will participate in online and digital engagement strategies with faculty, staff and contracted speakers and artists affiliated with the Pennsylvania Academy of the Fine Arts (PAFA).
  • During camp children will have access to digital software essential to their educational experience, including but limited to Adobe Creative Cloud, Zoom, Canvas, and Google Suite programs.
  • Parent/guardian of this student must take full responsibility for their children's use of PAFA software, equipment and digital resources, whether in a classroom or online, and hereby release PAFA from any liability incurred by their child’s online interactions.

Photo and Video Images Policy

Camp images help us to tell the story of our organization and our mission. They may be used for non-commercial purposes only, such as print publications, PAFA websites, e-communications, presentations, and documents about PAFA for admission, recruitment, fundraising, or institutional purposes. We appreciate your cooperation and consent in allowing us to photograph your child for use in various mediums without any personal identifiers.  You have our assurance that these images will be used only for official purposes and with the respect and consideration to which you are entitled.


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PAFA offers programs for artists and art lovers of all ages and skill levels who want to learn about and make art.