Camp Procedures, Refund & Other Policies
These are shared policies for both Virtual and In Person Camps.
Please note that for In-Person Camp 2021 the following policy will apply:
- If camp is canceled due to new COVID 19 restrictions limiting in-person gatherings before the start day, the whole camp will transition to virtual instruction. Campers will have an option to opt out from the online instruction with tuition credit.
- If a camper gets a positive COVID 19 test during their time onsite, the camper’s pod will transition to on-line instruction, while the rest of the camp continues in person. Campers will have an option to opt out from the online instruction with prorated tuition credit based on the number of days canceled in that week. Please note, that in order to participate in Virtual Art Camp campers will need to have access to Zoom and Canvas. Zoom technical requirements.
Registration Changes and General Refund Policy
Changes to registration and schedule
All changes and transfer requests must be submitted at least 14 days before the beginning of the specific camp and are subject to restrictions and space availability. There is no fee for changes done 14 days in advance.
For changes requested less than 14 days before camp start date - $65 processing fee will be charged.
General Refund Policy:
Before JUNE 1, 2021
- Option A: Cancel with Tuition credit and 100% of tuition will be retained as a credit for for next year’s camp or a different Youth and Family Program. No processing fees.
- Option B: Cancel with Tuition refund and you will get a refund of your camp tuition minus a processing fee of $65 per camp.
- Option C: Cancel and convert your student’s tuition to a tax deductible donation to PAFA.
Refunds will be applied to your card or sent to you as a check by mail. Please allow 6-8 weeks for checks to arrive.
After June 1, 2021
Cancellations will only be eligible for refunds or tuition credits if they meet the following criteria:
- Campers become ill and are unable to attend both in person nor virtually. Consideration will be given for a full or prorated refund (a doctor’s certification may be required).
- Campers request a transfer to an alternate camp. Requests for transfer will be granted if space permits and the switch is taking place 14 days before the first day of camp.
- Campers wish to withdraw from a camp with a waiting list and another camper is willing to take their seat.
- Campers experience the sudden death, illness or injury of a parent or guardian (a doctor’s certification may be requested).
- No Refunds will be granted for scheduling conflicts or no-shows.
- No Refunds will be granted to campers who leave or do not attend camp by their own choice.
To request changes or cancelations please email firstname.lastname@example.org
In the event that a camp is under-enrolled or canceled by PAFA, you will be notified by phone and/ or email and may choose to transfer into another camp or receive a tuition credit or refund. Early registration helps prevent camp cancellation!
Photo and Video Images Policy
Camp images help us to tell the story of our organization and our mission. They may be used for non-commercial purposes only, such as print publications, PAFA websites, e-communications, presentations, and documents about PAFA for admission, recruitment, fundraising, or institutional purposes. We appreciate your cooperation and consent in allowing us to photograph your child for use in various mediums without any personal identifiers. You have our assurance that these images will be used only for official purposes and with the respect and consideration to which you are entitled.
If you have any questions regarding our Photo&Video Images Policy please contact us at email@example.com
To ensure a positive, productive and enjoyable camp experience for all participants, it is important that all campers and parents/guardians adhere to the rules of the behaviors for students and privacy guidelines for parents.
Camp staff is trained to model and enforce age-appropriate behavior guidelines and reflective communication. We encourage self-control, self-direction, responsibility and cooperation. We will do our best to provide behavioral support to any camper demonstrating a need or disrupting a camp. Open communication between guardians and camp is considered key in terms of effective discipline.
If the child’s behavior is extremely disruptive and/or harmful to themselves or others, a parent may be asked to remove the child from camp for the remainder of the day. The Pennsylvania Academy of the Fine Arts reserves the right to ask a disruptive camper to withdraw from camp and if such a situation occurs, will refund payment for the remaining days of the camp.
Campers must always be respectful and courteous to other campers and staff during camp sessions. Inappropriate, offensive or threatening comments; misrepresentation of identity will not be tolerated.
Online Communication and Privacy Guidelines
To maintain a positive, productive learning environment and assure confidentiality for campers and teachers during distance learning, all parents/guardians are asked to follow the following privacy guidelines.
- Zoom virtual sessions are designed for campers. To prevent disruptions to the camp environment, parents/guardians should not actively participate in the sessions, although parents/guardians may assist their child with technology and/or remain nearby.
- Do not video record, audio record, photograph, live stream, or transmit in any other way any part of a Zoomt virtual session, including not posting on any social media platform.
- Any confidential or personally identifiable information related to campers participating during camp virtual sessions should not be collected, discussed or shared.
- Parents/guardians should not engage with campers during Zoom sessions. If you need to speak with your child during a check-in session, first mute your child’s microphone.
- If a parent/guardian has a question, please email firstname.lastname@example.org
General Online Privacy Guidelines
- During camp children will participate in online and digital engagement strategies with faculty, staff and contracted speakers and artists affiliated with the Pennsylvania Academy of the Fine Arts (PAFA).
- During camp children will have access to digital software essential to their educational experience, including but limited to Adobe Creative Cloud, Zoom, Canvas, and Google Suite programs.
- Parent/guardian of this student must take full responsibility for their children's use of PAFA software, equipment and digital resources, whether in a classroom or online, and hereby release PAFA from any liability incurred by their child’s online interactions.
- Login credentials and camp meeting IDs must not be shared. Sharing of login information violates other campers’ and teachers’ rights to confidentiality, and could allow camp participation by unauthorized persons and/or lead to disruptive behaviors that detract from a productive and positive camp environment.
Please note that Camp’s Zoom sessions will be recorded and made available for you and other campers participating in the camp. They will be available for view only without an option for download. By having your child joining these zoom sessions, you automatically consent to such recordings. If you have questions regarding your child being recorded, please contact us at email@example.com.
PAFA offers programs for artists and art lovers of all ages and skill levels who want to learn about and make art.