Billing & Payments

The Bursar’s Office is open Monday through Friday, 9:00am to 5:00pm.  Please call Amanda Bowman at (215) 972-2007 or email at abowman@pafa.org if you have any billing inquiries.

 

Tuition and Fees

Current costs are posted on the Tuition and Fees page. Only credits up to 18.0 are included in tuition for Certificate and BFA students. All make-up or overload credits beyond 18.0 for full-time Certificate and BFA students will be charged the per credit rate. Any student matriculated in the Certificate or BFA program who enrolls in a summer or evening course (Continuing Education) will be charged the Certificate or BFA per-credit tuition.

Payment Options

Check or Money Order
Checks or money orders made in U.S. Dollars payable to “Pennsylvania Academy of the Fine Arts” are accepted by mail or in person.  Postdated checks are not accepted.  Checks returned by the bank as unpaid will accrue an additional returned check fee.

Mail payments to: 
Pennsylvania Academy of the Fine Arts
128 North Broad Street
Attn: Bursar’s Office
Philadelphia, PA 19102

Credit and/or Debit Card
PAFA does not accept credit or debit card payments in-person, by mail, fax, or over the phone for payment of tuition, housing, or fees.

Credit and debit cards are accepted online via PAFA’s Student Portal or via Higher Education Services (H.E.S.).  Processing fees are detailed on each website.

Electronic Fund Transfers (E.F.T.) or “E-Checks” are also accepted via PAFA’s Student Portal and H.E.S.  Processing fees are detailed on each website.  You will need your student ID number as well as your banking information (account and routing numbers).

Installment Payment Plan
The Higher Education Services (H.E.S.) installment plan spreads expenses over each semester in to five equal monthly payments without interest.  There is a $35 enrollment fee per semester, which includes automatic life insurance.  All students are eligible for this payment option regardless of their qualifications for financial aid.  Information about the H.E.S. payment plan is mailed out with tuition statements.

Past Due Accounts
Any late payment is subject to a monthly late payment charge.  PAFA reserves the right to restrict services, terminate enrollment, contract for outside collections, and pursue legal action in the collection of any past debt at the expense of the debtor.

Student Withdrawal/Refund Policy

Students who officially withdraw from PAFA or reduce the number of credits for which they are registered may be entitled to an adjustment of tuition charges. Withdrawal forms are available through the Registrar’s Office. Verbal notification or non-attendance does not classify as an official withdrawal and does not relieve the student of financial obligation. All fees (registration fee, library fee, etc.) are non-refundable after the first day of class.

Tuition refund policy for students who do not receive aid or have only institutional scholarships (PAFA, MFA, Post-Baccalaureate and merit scholarships):

Withdrawal Period Percentage of Tuition Refund

Prior to end of 2nd week of term100%
Prior to end of 3rd week of term75%
Prior to end of 4th week of term50%
Prior to end of 5th week of term25%
After 5th week of term0%

Exceptions:

  • Students called into military service before or during a school term, under provisions of the Selective Service Act.
  • Students under Public Law No. 550 (G.I. Bill).

NOTE: Refunds to students receiving federal (Title IV) financial aid may be impacted by federal regulations, resulting in student repayment of partial aid. See below for more information. International students who choose to withdraw must clarify their immigration status with the appropriate federal agency before a refund will be considered.

Refund Policy for Students Receiving any Federally Funded Financial Aid
If a student has received any form of federal (Title IV) financial aid, federal regulations specify how PAFA must determine the amount of aid that a student has earned if s/he completely withdraws, drops out, takes a leave of absence or is dismissed before completing 60% of the payment period. Federal financial aid offered to Certificate, BFA, Post-Baccalaureate and MFA students and included in the calculation of earned/unearned Title IV aid include federal Pell Grant, federal SEOG Grant, federal Subsidized and Unsubsidized Loans, federal Graduate PLUS, and federal PLUS Loans.

Withdrawal Date
The withdrawal date is:

  • the date the student began the withdrawal process by officially notifying, in writing, the Registrar or Dean of Student Affairs of his/her intent to withdraw; or
  • the last date of attendance at an academically-related activity by a student who does not notify PAFA; or
  • the midpoint of the semester, if no notification was made and the last date of an academically-related activity cannot be determined.

Calculation for Financial Aid Refunds
The percentage of Title IV aid earned is calculated by counting the number of days from the beginning of the payment to the student’s withdrawal date and then dividing that number by the number of days in the payment period (not including scheduled breaks of five or more days). Once that percentage is determined, it will be multiplied against the total amount of Title IV aid that was disbursed to the student and the amount that could have been disbursed:

  • Percent of Title IV aid “earned” = number of days completed up to the student’s withdrawal date divided by the total number of days in the payment period (not including scheduled breaks).
  • Percent of Title IV aid “unearned” = 100% of the payment period minus the percent of Title IV earned
  • Once the amount of earned Title IV aid is determined, it would be subtracted from the total of Title IV aid that was disbursed or could have been disbursed.
  • If a student earned less aid than was disbursed, PAFA would be required to return a portion of the funds and the student would be required to return a portion of the funds. (The student borrower may owe a balance to PAFA after Title IV funds are returned.)
  • If a student earned more aid than the amount disbursed, PAFA will owe the student a post-withdrawal disbursement which must be paid within 120 days of the student’s withdrawal.
  • If the student received more than the earned amount, the unearned portion will be returned by PAFA and the student in accordance with federal regulation. The institutional charges for the semester will be multiplied by the percentage of Title IV aid unearned and compared to the dollar amount of Title IV aid to be returned. The smaller amount will be returned to the federal program(s).
  • Earned aid is not related to institutional charges. PAFA’s refund policy and Return of Title IV Funds procedures are independent of each other. A student who withdraws from a course may be required to return unearned aid and still owe the college for the course. (See Refund Policy).
  • The amount PAFA must return will be subtracted from the total amount that must be returned. The balance will be due from the student. The student will be responsible to return unearned funds in the same priority order. However, students who have loans will return loan funds in accordance with the terms of the promissory note.
  • A student subject to the Return to Title IV refund calculation will receive written notification to include the amount of unearned grant aid that must be repaid.
  • PAFA must return the amount of Title IV funds for which it is responsible no later than 30 days after the date of the determination of the date of the student’s withdrawal.
  • Refunds are allocated in the following order:
  1. Unsubsidized Federal Stafford Loans
  2. Subsidized Federal Stafford Loans
  3. Unsubsidized Direct Stafford Loans (other than Federal PLUS loans)
  4. Subsidized Direct Stafford Loans
  5. Federal Perkins Loans
  6. Federal Parents (PLUS) Loans
  7. Direct PLUS Loans
  8. Federal Pell Grants for which a return of funds is required
  9. Federal Supplemental Education Opportunity Grants (FSEOG) for which a return of funds is required
  10. Other assistance under this Title for which a return of funds is required (i.e. LEAP)

Financial Aid Refunds

If a student’s financial aid award (total of grants and scholarships excluding work/study), with or without the addition of a student loan, exceeds tuition and fees, the amount awarded and/or borrowed above tuition and fees will be returned to the student to assist with meeting educationally related expenses; this will be done each semester. Students will be notified when checks representing aid which exceeds tuition and fees are available.

All refunds from financial aid (including loans) will be processed after the end of the third week of classes or within 14 days of the credit balance.

For more information about financial aid opportunities available, visit our Financial Aid page.

Billing Information and Important Dates

Fall Tuition and Fees

Tuition bills are mailed the first week of July and are available online via PAFA’s Student Portal.  
Payment or installment plans are due by August 1st.

Spring Tuition and Fees

Tuition bills are mailed the first week of December and are available online via PAFA’s Student Portal.
Payment or installment plans are due by January 1st.

Billing Statement Example

This is an example of how your billing statement will appear:

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