Events Assistant (Part-Time)

The Pennsylvania Academy of the Fine Arts (PAFA) has a position opening for a part-time Events Assistant. Reporting to the VP of Events Management and Visitor Experience, this position will staff and implement directives related to the physical, logistical, and technological setup and support of both internal and external PAFA events.

The Events Assistant will ensure staffing for events as needed, coordinate and oversee the physical, logistical, and technological setup and breakdown of internal and external events. They will manage the efforts of security, operations, and other PAFA departments, as required in order to guarantee all internal and external events are set up properly and without harm to PAFA's permanent collection. They will actively manage all staff during events, from set-up through clean-up, including caterers, related security functions, housekeeping, and outside vendors, including directing a pre-event conference to disseminate both standard operating procedures and specific rules for the event. They will monitor the Events Calendar.

An important function will be to ensure receipt of setup requirements, determine primary responsibilities, coordinate with the timeline instructions for both set-ups and take down. A primary responsibility of the Events Assistant will be to monitor caterers and vendors to ensure proper distance from artworks/sculptures, etc., during set up and take down. This position will manage the House, maintain and set-up A/V equipment, keeping current on operating systems, including A/V, conference call capabilities, projection equipment, and more. They will research and make recommendations to the Director of Information Technology for A/V and related equipment as needed. They will perform basic building operations-related tasks, such as resetting breakers and adjusting lighting with the approval and direction from the Director of Operations or designee.

Candidates must possess a High School diploma and have at least two years prior experience in a similar position (preferred). Excellent communication and organizational skills are a requirement; detail orientation a must. Ability to lift objects up to 50 pounds. Basic computer skills to respond to email, view calendar, and more. Basic A/V set-up and operation skills required. Prefer some exposure to basic building operation functions and ability to learn under the direction of the Director of Operations.

This position requires the Events Assistant to be present for various events. A flexible schedule is a must, with frequent evening and weekend hours.

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How To Apply

Online Applications

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  • Cover letter with salary requirements
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  • List of professional references (3 minimum)

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The Pennsylvania Academy of the Fine Art is an Equal Opportunity Employer and encourages the recruitment and retention of qualified candidates for all positions. PAFA encourages members of all diverse groups to seek employment with us.